Pre-Trip Inspection Software

Start using pre-trip inspection software today and improve your driver safety

Pre-Trip Inspections

Companies today using commercial vehicles must have a maintenance plan. Which entails pre-trip inspection forms. These checks and careful documentation of the forms mitigate mechanical failures. However, doing the checks can be difficult and storing them in filing cabinets makes it harder to access and extract trends and data. Carrying clipboards and pens is also cumbersome compared to modern solutions, and doing paper checks can cause problems like losing the papers which can cause compliance issues.

So what is the solution freight companies are adopting?

By using digital forms for pre-trip inspections, the inspection process can become more efficient. Instead of using clipboards, drivers can complete forms directly on their tablets or smartphones. Plus, our integrated form builder simplifies the process by allowing users to easily create and customize forms using widgets.

Customize the Form

Our Forms feature provides ready-made templates for pre-trip inspection forms and the option to design custom forms from scratch. Our digital forms also allow you to add fields for all the necessary information. You can include unlimited items to inspect, such as the battery, engine, axles, safety equipment, tires, brakes, and more. The form can have checkboxes, dropdown lists, Likert scales, date and time stamps, and open text fields. You can even enhance the form with video instructions and electronic signature fields or enable drivers to take videos or pictures during inspections to accurately document their findings.

Automate the Form

Once a form is created, you can assign it to individual team members or groups based on company roles or locations. You can also assign forms to specific equipment for pre-trip inspections. Automatic notifications ensure that workers receive and complete their pre-trip inspections daily or according to a schedule of your choice. The software can even send a text message to their phones, allowing them to instantly access and complete the required form.

Track the Data

Completed inspection forms contain valuable data to help you enhance your business practices. After submitting the forms, you automatically have access to copies of the reports whenever and however you need them. Our downloadable reports are available in user-friendly Excel and CSV formats and include information such as the truck number, trailer number, odometer reading, items that pass inspection, and items that require immediate attention. Paperless reporting enables instant tracking of essential company information. With a simple click, you can track who is completing inspections and identify the most common equipment malfunctions discovered during inspections.

By utilizing our system’s form builder and reporting features, you can overcome the limitations of paper records in several ways:

Prevent Data Loss

When information is documented on paper, there is always a risk of misplacement or loss. With our software solution, all your data is instantly tracked and stored in a secure cloud, ensuring that vital information is never at risk of being misplaced or lost.

Automate Notifications

Our form builder is designed to automatically send notifications to the relevant personnel. You can assign forms to workers, enabling fleet managers and supervisors to stay informed about the real-time conditions of their vehicles without the need for phone calls or manual updates.

Ready to Begin?

Our Digital Form module powers our Pre-Trip Inspection software. This software keeps a digital record of your company's maintenance data, eliminating the need for paper. Regular pre-trip inspections can help prevent driver complacency. For pricing information, please visit our Contact Us page. Our team will create a personalized estimate for this module and any others that suit your organization's requirements.

Discover more about this system in three simple steps.

Step 1 - Reach Out to Our Team

If you're interested in using our Pre-Trip Inspection software, get in touch with our team to express your desire to get started! They will gladly address any queries and get the ball rolling.

Step 2 - Launch Your Custom Portal

Taking inspiration from your company's colours and assets, we can design a unique branded portal for your forms, automated workflows, reporting, and more.

Step 3 - Professional Onboarding

Our dedicated onboarding specialists will work closely with you to ensure your business gets the most out of the BIStrainer system.

Pre-Trip Inspection Software

Pre-Trip Inspection Software