Training made simple
Training Record Management System
Every certificate, course and expiry date in one place, so your team can show its training in a couple of clicks.
Training records, certificates, classroom bookings and courses in one place.
Trusted by regulated organizations across North America
One place for every training record
BIS Training Record Management System is online software for employers to store, track and report on employee and contractor training. Online courses, classroom sessions and past certificates sit in one database, with expiry reminders and gap reports, so you can replace paper files and spreadsheets with electronic training records.
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Online courses
Completions from the BIS LMS save to each worker's record automatically.
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Classroom and on-site training
Log instructor-led and on-site training next to online courses.
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Historical certificates
Upload past certificates and attach each one to its training record.
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Expiry reminders
Workers, supervisors and admins get emails 90, 60 and 30 days before training expires.
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Gap reports
See who is missing required training in one click.
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Bulk upload
Load thousands of records in minutes with Excel.
Find any record fast
Sort and search every record by name, course, training provider, completion date or expiry date. When someone asks for proof of training, it's already there.
Searching and sorting training records by name, course, training provider and date.
Keep the certificate with the record
Attach a copy of each certificate to its training record. Workers can upload their own, and a supervisor reviews it before it counts.
Attaching a copy of a certificate to its training record.
Bring your records over with Excel
Use the Excel upload templates to create user accounts and load thousands of training records in minutes. The system removes duplicates and archives expired certificates as it goes.
Loading training records from an Excel upload template.
Automated expiry notifications
Reminder emails go to the worker, their supervisor and your admins 90, 60 and 30 days before training expires. You can also see what's coming due on the dashboard, in Excel reports and on each user's profile.
Expiry reminder emails 90, 60 and 30 days before training expires.
Gap analysis reporting
Assign training requirements, then run a gap report to see who is falling behind. It lists each person's name, location and the training they still need, and opens in Excel.
A gap report showing completed, expiring and missing training for each person, with a magnifier over the dates.
Free buyer's guide
Training Record Management System Buyer's Guide
Choosing a system? The guide covers what to check before you buy:
- Credential storage requirements
- Expiry tracking and alerting gaps
- Training visibility by role and location
- Gap analysis and reporting
- Core system capabilities to prioritize
BIS Safety App 2.0
Training records on any phone or tablet
With the BIS Safety App, workers can carry their training with them and download and store their certificates on any smartphone or tablet. From the app they can:
- Sign in to their account
- See their training tickets
- Start and take online courses
- See the courses they've completed
Frequently Asked Questions
What is a training record management system?
It's software that keeps every employee's and contractor's training records, certificates and expiry dates in one place. Instead of spreadsheets and paper files, you can see who is trained, who is due to renew and who is missing a requirement.
Can we bring in our existing training records?
Yes. Use the Excel upload templates to create user accounts and load thousands of training records at once, and attach a copy of each certificate to its record.
Does it track training that wasn't done in BIS?
Yes. Training done in a classroom or on site is logged next to the courses completed in the BIS learning management system (LMS), and past certificates can be uploaded and attached to their records.
How is a training record system different from an LMS?
A learning management system (LMS) delivers online courses. A training record system keeps the record of every completion, wherever the training happened: courses in the BIS LMS, classroom and on-site sessions, and certificates from other providers. It also tracks when each one expires and who is missing required training.
When do expiry reminders go out?
Emails go to the worker, their supervisor and your admins 90, 60 and 30 days before training expires.
Can workers see their certificates on their phone?
Yes. With the BIS Safety App, workers can see their training tickets and completed courses, take online courses, and download and store their certificates on a smartphone or tablet.
Ready to see every training record in one place?
Book a demo and see how BIS keeps every record, certificate and expiry date in one system, ready for your next audit or client request.