A mould-free workplace doesn’t come down to luck, it comes down to planning. Prevention works best when it’s baked into the daily rhythm of your operations. That means:

• Documenting inspection routines: Don’t rely on memory. Create a written schedule that outlines when and where inspections happen, and who’s responsible. Consistency ensures no corner gets overlooked
• Training staff to recognize warning signs: Equip everyone (not just supervisors) with the knowledge to spot discoloured walls, musty odours, or unusual health complaints. The more eyes on the lookout, the quicker issues get flagged
• Establishing straightforward reporting procedures: Staff should know exactly how and to whom, to report concerns. Multiple reporting channels (such as email, forms, or direct supervisor reporting) make it easy and immediate
• Building cleaning and maintenance protocols into daily operations: Treat mould prevention the same way you treat equipment safety or fire drills. Regular cleaning, HVAC maintenance, and quick attention to leaks become standard, not optional